Owners Instructions to Managing Agent Owners Instructions to Managing Agent The following information is required to assist us in providing you with a management service that is tailored to your specific requirements Rental Property Address(Required) Owner’s Details:(Please note all owners as per the Certificate of Title must be noted and sign all relevant documents)Full Name(s) or(Required) Owner’s Address:(Required) Company Name: ABN*: If the property is owned in a company name, the ABN/ACN must be provided, as it is required by the Residential Tenancies Tribunal on all documentation.Contact Information:Home Work: Mobile:(Required) Mobile 2: Email:(Required) Email 2: Emergency ContactA contact other than the owner(s) of the rental property is required as an alternative source of instruction in the event of an emergency.Name:(Required) Relationship:(Required) Email: Mobile:(Required) Bank DetailsBank:(Required) Branch:(Required) Account Name:(Required) BSB Number: (six digits only)(Required) Account Number: (up to nine digits)(Required) Owners Corporate Manager (if applicable)Company: Email Address: Phone: Address: Plan Number: Car park Number: Embedded Networks: If the Owners Corporate has amended the Standard Rules, a copy of those rules Must be provided to the renter in accordance with the provisions of the Subdivision Act. Insurance - Do you currently possess the following?(Note building insurance may be through your body corporate). It is highly recommended that all Rental Providers ensure their building and contents adequately, but also ensure that they have adequate public liability insurance. Please review your existing policy carefully to ensure that you have the adequate and comprehensive cover, as some building policies do not cover the building if the property is leased. It is important to note that some policies do not cover the property if it is vacant. Please confirm with your owners corporation manager (if applicable) the details of your insurance cover. Building?(Required) Yes No (please attach a copy for our records)Public Liability(Required) Yes No (please attach a copy for our records)Contents(Required) Yes No (please attach a copy for our records)FileMax. file size: 128 MB.In addition to the above, we recommend that all Rental Providers take up some form of Rental Provider (Landlord's) protection insurance. Most of these policies provide extra public liability insurance and cover the rent arrears and associated expenses - sometimes without an excess. They will also generally cover your contents i.e. carpets, window furnishing and light fittings (please note these items are not covered by building insurance).(Required) I acknowledge that my real estate agent has informed me of the availability of insurance specifically tailored for rental properties.If you have taken up your own landlord insurance please advise details below.Please attached copy for our records. Important: You should seek independent advice and ensure you read the relevant Product Disclosure Statement and Policy Information before taking out any insurance.Insurance company name: Policy number: FileMax. file size: 128 MB.PaymentsReal Property Agent Melbourne is able to pay accounts on your behalf at no additional cost. Please tick below which accounts you would like us to pay:(Required) Water Rates Council Rates Owner's Corporation / Levy Fee Rental Provider Insurance I, the rental provider, will arrange payments/fee for Council, Water Rates, Levy Fee Please note that you must change the postal/email address to Real Property Agent Melbourne for us to pay the accounts on your behalf. We are unable to do this for you as we are not the account holder and the company/provider will not deal with us directly.Repairs & MaintenanceUnder the Residential Tenancies Act 1997 all renters are able to authorise urgent repairs up to $2500. For efficient property management, we request approval to proceed with non-urgent repairs up to roughly $300 on your behalf. We will still notify you of the repairs however this allows us to take action in a timely manner.Please tick below:(Required) Yes - proceed with non-urgent repairs up to roughly $300 No - call or email me for any maintenance for review and approval We will always attempt to contact you in the event of any repairs that are required to the property. However, in the case of an urgent repair when you cannot be contacted, we will arrange for the work to be carried out by one of our team of qualified and insurance-checked tradespersons.If you have your own preferred tradespersons, please provide the following information. In the event you choose to use your own tradesperson you acknowledge you will pay the tradesperson directly:Please indicate the trade, main contact name, phone/mobile & email addressResidential Tenancies Tribunal CostsApplication fees and any other associated fees will be charged as per VCAT's costs. The following costs are incurred by the Landlord, when making applications to the Residential Tenancies Tribunal and terminating tenancies in accordance with the provisions of The Residential Tenancies Act 1997:Fees(Required) Application Fee for a hearing (Stamp Duty) - $76.10 plus gst ) at cost VCAT preparation fee - $150.00 plus gst (for dispute resolution hearing only) Tribunal Preparation cost $300 plus gst Tribunal attendance $300 per hour (generally only 1-2 hours) Parking Fee (at cost) Warrant of possession (at cost) Fee after VCAT makes an order in a residential tenancies case - Issue of a warrant of possession - $125.70 I acknowledge the residential tenancies tribunal costs Owner AcknowledgementsI/we acknowledge that:(Required) I/we are the lawful owners of the rental property noted on page one of this document (Proof of ownership is attached e.g.: Insurance Policy, Council Rates Notice, Water Rates Notice, Certificate of Title.) It is Real Property Agent Melbourne’s recommendation that gutters should be cleaned each year after autumn. Real Property Agent Melbourne has advised me to organise building and public liability insurance. Real Property Agent Melbourne has informed me of the need to obtain adequate Rental provider. Protection insurance for my rental property. As a result of the Financial Services Reform Act, Real Property Agent Melbourne is not able to arrange insurance on my behalf and I therefore must contact a licensed financial service provider to arrange cover myself. I agree to provide Real Property Agent Melbourne details of this insurance within seven (7) days of signing this form. There is provision for xx Car spaces on Title with this property. If the location is unclear, please attach plans or indicate location of car parks below:(Required) Is there a working alarm system at the property.(Required) Yes No Please provide the code & master code for the property: Additional Instructions/ notes:Agent’s AuthorityThe authority to lease and manage your property that you have already signed authorises us to sign all rental agreements and to sign and lodge Bond Lodgment forms with the RTBA on your behalf. If this is contrary to your needs, please contact us immediately By completing this instruction form, you are authorising us to select renters, collect rents due, issue receipts for all money collected, exercise your right to terminate terminate rental agreements in accordance with the provisions of The Residential Tenancies Act 1997, serve relevant notices upon renters ubject to this Act and attend Tribunal hearings on your behalf whenever necessary. IndemnityI agree to indemnify you, as the managing agent for any claims made for unpaid repairs or maintenance accounts authorised in accordance with my instructions. I also agree to fully reimburse any advertising expenses incurred in accordance with my instructions in the re-letting of the property. I agree to pay all advertising, marketing and leasing costs direct to the agent should I decide not to go ahead with the leasing of the property once it has already been advertised, whether or not a successful renter has been accepted by me. Owner's Name(Required) First Last Date(Required) MM slash DD slash YYYY